Minutes of TRLA Annual Board Meeting Sept. 9, 2006
TRLA PUBLIC BOARD MEETING
David Skinner, President, called the meeting to order at 10 am. Present: Board members Anne Gilpin, Eileen Domer, Ted Rodda, David Skinner, Duane Barbano, Jerry Toellner, Linda Pedersen and 12 landowners.Board Quorum established.
Linda Pedersen read previous board meeting minutes from July 22, 2006. Minutes approved with two corrections - clerical errors made on date of meeting and misspelling of board members name.
Key Income $56
RANCH MANAGERS' REPORT:
" Ranch manager's objectives depend entirely on amount of money available. The budgeted monies have been on hold/cut until litigation is resolved.
" Monsoon season on roads - no permanent damage and roads held up well.
" Objectives remain the same.
" Failure of equipment has caused delay in clean up and maintenance including mowing and weed eating at TCC Ranch House and surrounding areas.
" Landowner complaints to him have to be made official and put in writing to the Board.
" Timberlake Road was graded by county, but waited too long as surface was too hard and difficulties of excessive speed on road have put it right back where it was.
" ATVs and Jeep were in lakebed over Labor Day holiday causing problems.
" ATVs are causing total erosion of vegetation and created a small downhill ditch at the end of Cedar/Conejo.
" ATVs going across private ground/Equestrian trails causing damage.
" Pinion/Black Bear gravel put on landowner without notification to Board and Ranch Manager. Road was not prepared (bar ditches and rut removal).
" Unauthorized use of TRLA well by non-landowners.
" Possibility of reserve deputy program in Cibola County that Bubba can become involved with and will enroll in these classes when made available.
" Design Approval of 1 new residence and 1 new Tuff Shed. Both met
TRLA design criteria and approved.
Linda Pedersen reported the following:
It was the intention of the Bylaw/CCR Committee to present the proposed revisions to the Bylaws at today's meeting, but unfortunately there were some last minute additions that needed further study. Two new articles have been added - Article XXI Amending and Article XXII Mediation Hopefully everything will be worked out and presented to the board by end of the month.
Timberlake Times Report:
Access to TRLA Well
Fact: Non-landowners are using TRLA water to fill water transport tanks (150-200 gallons) on numerous occasions.
Burn Pile Policy
Fact: The Burn Pile had to be closed recently due to a massive dump of material by a commercial contractor hired by landowner to clear property and heightened an unmanageable situation because of the length of drought and accumulation of material during this non-burn period.
Andy Wilson (Ramah/Timberlake Fire Chief and Landowner) reported the following:
" Wishes to start a voluntary program with TRLA in assisting landowners who wish to look at the accessibility of their lots to fire trucks - access/egress (turning radius is large), creating a 30' perimeter around residence and removal of branches on trees below 6'. When more people clean their property, it results in positive benefits for everybody and gives the Fire Department ability to defend structures and protect property.
" Keep the burn pile program going and burn the piles more often, not just on New Year's Eve, but more like every 2-3 months. Would have to stop the burning in dry periods. Possibly expand the area in which burn piles are placed either at the present site or find an additional site that could be used on the Common Area. Need to research wetlands issue for potential contamination.
" Possibly sort the material for landowners who wish to acquire the larger branches and return them to their property to cut for firewood.
" Use the least amount of restrictions as possible as the goal is to reduce the fire load and designate the problem as a logistical one.
" Commercial contractors hired by landowners must schedule with board when they anticipate bringing multiple large loads to burn pile and possibly using their equipment to help manage this situation.
Jerry Toellner moved that the burn pile gates stay open and that Commercial contractors let the Board know when they plan to bring large loads that may require placement management. Andy will burn whenever necessary. Anne seconded with amendment to review this policy every 90 days. Motion approved unanimously.
" Area on Pinetree needs to have culvert installed to prevent drainage
back onto road.
Discussion ensued on willingness of landowners to split costs with TRLA to gravel roads to their property (not private driveways). Landowners need to notify Board when they take it upon themselves to acquire gravel and have it spread as the road must be prepared - bar ditches and grading a/o removal of ruts.
PUBLIC QUESTIONS AND COMMENTS:
Landowner brought up question of money set aside several years ago by Venture for beautification/enhancement of the Ramah Lake. Issue needs to be researched. It was believed to be part of the establishment of Timberlake South.
Duane Barbano moved to adjourn the meeting. Seconded and carried.
Board met in Executive Session following meeting.