TRLA QUARTERLY PUBLIC BOARD MEETING
David Skinner, President, called the meeting to order at
Present: Board members David, Skinner, Anne Gilpin, Ted Rodda, Duane
Barbano, Eileen Domer, Jerry Toellner, Linda Pedersen, 13 landowners and 2 guests.
Linda Pedersen read previous board meeting minutes from
September 9, 2006. Correction was made to state that Burn Pile Policy was to be
reviewed in 90 days and not every 90 days. Ted Rodda moved to approve minutes
as corrected. Jerry Toellner seconded. Approved.
Domer reported the following for the month of September.
Operating Account 370
Reward Fund 1,513
Current Year 2,115
Total Assessment Fees Collected 2,925
Key Income 38
Total Revenue 3,093
Total Outflows 19,003
Sagebrush Lot 12,640
NUMBER OF LOTS STILL OWE 288
STILL OWED 26,922.89
" September expenses higher due to insurance premiums
were due for liability and Directors/Officers, legal fees and Federal/State taxes.
The $20,000 Woodland Lot sale owed should be deposited next week according to
" Number of lots still owe includes those that made partial
payment in July with balance to be paid in January.
Linda Pedersen moved
that the Treasurer's report be accepted. Anne Gilpin seconded. Accepted.
Architectural & Maintenance Committee:
reported the following:
" No requests for architectural design approval
received this month.
" Update on Lot 74. Posting of TRLA property signs
and parking area for safety. This has not been completed as ranch tractor is inoperable
and needed for the project. Lot 74 has been put on hold until tractor is repaired
and weather permits.
" No report on CCR violations this month.
Linda Pedersen reported the following:
have been finished by the committee and presented to the Board.
Bylaws will be forwarded to Cassutt, Hays, Friedman Law Firm for legalese by the
end of the month.
" Copies of Revised Bylaws will be sent out to all
the membership after legalize.
" The committee has started on the CCRs
with their first meeting on 10.13.06.
" They have acquired about 8 different
New Mexico Association's CCRs to use in research. All pertinent information is
being typed up to be disseminated to committee members to begin work via email.
Only three members of the committee are fulltime residents.
of Bylaws requires "Special Assent of Membership" as stated in the Articles
" Newsletter going out first week of November will have
article in it explaining the whole process and potential timelines.
Duane Barbano stated the following:
"May be unfinished business for a long time".
" The well is
for use by the membership and as reported before being used by nonlandowners taking
significant amounts of water.
" We don't know how old the well is, how
deep it is, or the age of the pump and if the practice of nonmembership use continues,
we may find ourselves with a non-operating well and no funds to replace it.
The survey being taken is for knowledge as to how much water is being taken and
" The Board will issue a key to those landowners that have
completed the form. So far about 8 have been received in the last 4-5 weeks. All
of them have been members of the association.
" There have been notices
posted that the well will have an additional lock placed on it on November 1st
and forms will be made available at the well.
Discussion ensued on selling
water to nonlandowners. Duane contended that we don't want to be a water company.
Anne Gilpin would like to be put on record that we give some consideration to
nonlandowners who may have a specific hardship and charge them what we would charge
a landowner for dues. Limit them but not cut them off completely. Landowner reported
that they had drilled their 4th well and it is still brackish spending $48,000
and still no potable water. So far they have investigated brackish companies on
the internet and the cost will be $10,000 per unit. Landowner is asking for information
from anyone who has specific knowledge on this.
TRLA WEBSITE: www.tlrloa.com
" After 6 weeks Anne feels more confident that a good
website can be delivered
" Progress has been made with assistance of her
son who has data management experience.
" Site approached from 2 aspects
- administrator or user/visitor/landowner.
" Wants it user friendly and
now focusing on front page.
" Defining 3 groups - TRLA Board, landowners,
and visitors as guests along with level of access or restriction an individual
will have according to their group.
" There needs to be some level of
security and will set up conference with son, website designer, and herself.
Access to the various sections on the navigation of website will require monitoring
for appropriateness as well as ability by groups to add, edit or delete versus
" Possible access password would be landowners UBL # - unit,
" Pictures of Timberlake have been added to the front page.
" By February meeting she expects to have 80-90% of website populated
for landowners to review.
Skinner reported that on Oct 5, 2006 TRLA and Garcia/Salaz signed a settlement
agreement ending the litigation and finalized on 10.13.06 by the courts. Synopsis
of settlement is as follows:
" Garcias/Salaz agreed that CCRs for McKinley
1-10 applied to their property.
" Garcias/Salaz agreed not to build a
second dwelling on property unless CCRs are amended to let that occur.
Garcias/Salaz will comply with Bylaws and CCRs in the future
agreed to move manufactured home off Timberlake (which has occurred) and associated
structures would be removed by May 31st 2006.
" TRLA agreed to help offset
the moving of the manufactured home for $8000.
" Going back to court would
have cost up to $35,000. The Board felt if we could come to a settlement in this
case we would be dollars ahead. The Garcias/Salaz felt the same way.
Board President, Roger Irwin, congratulated the Garcias/Salaz for their flexibility
and the Board for its ability to negotiate this settlement and noted that it was
the first time in 8 years that TRLA has not been involved in litigation and it
is a wonderful opportunity for TRLA and this Board.
Ranch Operation Committee
Jerry Toellner reported:
" ROC members are driving all
Timberlake roads meeting people and acquiring list of fulltime residents to make
sure they have ingress/egress. Andy Wilson (Fire Chief/Landowner) assisting.
Making priority list for gravel and repair - those who work fulltime, handicapped,
school children, etc. and next the part-time landowners.
" Cinders along
with gravel have been stockpiled for serious areas in the winter like "S"
" Putting maintenance program together for equipment.
Need a lot of ditches trenched and culverts cleaned and looking for volunteers
to pick up a shovel. Keeping the water off the road causes less deterioration.
Looking for landowners that have a lot of rocks on their property that they can
donate to help with bad culverts.
" Hydraulics/transmission/4W drive on
tractor inoperable. SW Agriculture in Colorado is willing to work with TRLA in
getting it repaired. Navajo Tractor in Gallup is not a dealer for make/model of
tractor. Jerry moved to spend up to $500 to haul tractor to Colorado (authorized
dealer) for an estimate on how much it will require to fix it. Ted Rodda seconded
motion. Motion passed unanimously.
" Tractor is only 3 years old and
would cost $58,000 today. It is paid for and has only 870 logged hours.
Roger Irwin willingly agreed to join ROC to help and not reinvent what has worked
in the past. ROC consists of Jerry Toellner, Chairperson, Ted Rodda, Eileen Domer,
and David Skinner as Public Relations in dealing with counties. This committee
with have oversight of TRLA employees.
" Andy Wilson will be burning the
brush pile at TCC Ranch House per the Fire Station Policy and Bill Wolford has
volunteered to separate the piles due to inoperable tractor.
" TRLA pickup
is now fixed and maintenance has been performed.
Call for Volunteers:
Skinner presented a sign-up sheet for a variety of tasks:
bathhouse Nov 1st (final cleaning on 0ct 31st)
" Blowing lines in preparation
" Finishing well casing
" Assistance for filing old
" Special projects for roads on as needed basis
the 1st of the year there will be a review of TCC Ranch House and looking what
needs to be done for basic repairs and more substantial repairs down the road.
Bubba Ozee resigned effective 10.13.06. There were
a series of discussions with Bubba regarding his position in relation with the
formation of ROC. He submitted his resignation and the board rejected his resignation
and went into negotiations with him regarding the change of his reporting relationships
and what would become his new job description. After negotiations and discussion
with his wife, he decided his resignation would stand.
In the transition
period, landowners can contact the ROC or any board member. These contact numbers
are on the trnews.info website. If it is a road's issue, contact Jerry Toellner
783-4373. The phone number at the TCC Ranch House is 505/783-4690 and these messages
are picked up Monday through Friday. The emergency number beside 911 is 783-4550.
QUESTIONS & COMMENTS:
" Landowner expressed concern about the excessive
speeding on Timberlake Road. Even though the roads are posted 30 mph, it appears
that there is no enforcement. Landowners were encouraged to write to the County
Commissioners to complain about speeding on Timberlake Road.
who works for a local Real Estate Office conveyed that she has heard several discouraging
words from landowners in their inability to build a garage in order to store building
materials and live in while beginning plans for construction of main residence
and what would be required by the committee to have it approved. She asked the
Architectural Committee to set clear guidelines for this to occur that she could
hand this criteria to them when situation arises. Another Landowner stated that
it was his impression that the role of the Architectural Committee was to review
plans and see if they fit the CCRs If he wants to build a 3000 sq. ft. garage,
he is making a commitment for a future residence and shouldn't have to submit
plans for family residence at that time. Linda Pedersen stated that the current
CCRs have accessory buildings appurtenant to the construction of main residence
and that this will be addressed and revised on the new CCRs. Ted Rodda, Chairperson
Architectural Committee, will contact TRLA attorney to get more information on
this particular subject and what can be done.
" Timberlake Road is still
considered a recreational road. Counties are only obligated to come out twice
a year to grade recreational roads.
" Landowner noticed the TRLA pickup
had a light bar panel on it and wanted to know the necessity of it versus trying
to save money. David Skinner replied that it was added to the pickup for help
in security concerns as in the 4th of July incident at the bathhouse and safety
concerns to Ranch Manager by landowners at the July meeting. It will help in plowing
snow during the winter months. The light bar was used and purchased for $350.
Duane Barbano moved to adjourn the meeting. Anne Gilpin seconded. Meeting adjourned.